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Note from DHL

We are asking all DHL suppliers to invoice us for free via Tradeshift E-invoicing, giving you more insight into the progress of your invoices and ensuring you get paid on time. Tradeshift is a free platform for business interactions that integrates with popular accounting systems and has a fast web interface to make the process easy.

From a date to be advised soon, Tradeshift E-invoicing will be the only way for you to submit invoices to DHL either through the online web interface or by integrating it straight into your accounting software. Setting this up costs you nothing and should only take a couple of minutes.

We look forward to working with you on the new platform and creating new value in our relationships with you in future.

Yours faithfully,

Martine Munnix

VP Global Accounting Governance

Learn more

Benefits of eInvoicing with Tradeshift

Tradeshift increases invoicing accuracy, and improves visibility to the payment process and status through an easy-to-use web-based platform

Easy Setup

  • No installation of hardware or software required.
  • Supports both manual and highly-automated options allowing suppliers to submit invoices from within existing billing software.

Real-time Monitoring & Communication

  • Check the status of invoices with real-time updates in your computer or mobile browser.
  • Confirm invoice receipt -- no delays due to missing information or lost paper invoices.
  • Communicate and attach supporting documents directly from within Tradeshift.

Always Free

  • No setup fees, transaction fees, or service charges.
  • Invoice other customers through the Tradeshift network at no charge.

Public Profiles & Network

  • Promote your business, products and services to the fastest-growing network of connected companies. Get a modern web presence easily and efficiently.

Getting Started with Tradeshift

We built a short guide on how to get started quickly with only 5 steps.

These five steps will guide you through the most important steps invited supplier should take while and after responding to the invitation email of their customer.

Invoicing DHL

Once you have determined your preferred method for sending your documents via Tradeshift, you are ready to start sending to DHL.

Currently, DHL uses Tradeshift for the following:

  • Inbound invoices (invoices sent from suppliers)
  • Inbound credit notes (credit notes sent from suppliers)
  • Business firewall validation rules and error messages
  • Statuses (with comments) on invoices

It is important to note that there is a lot of functionality available on Tradeshift that is currently not used by your customer, including:

  • Reception of documents outside the scope of invoices and credit notes

Business firewall

DHL has also has implemented a number of validation rules on the Tradeshift platform, in order to help receive all the information required to process invoices quickly and efficiently.

Validation rules

The validation rules implemented by your customer are:
  • DHL PO Numbers: All invoices sent via Tradeshift must contain a DHL PO Number. These numbers should be issued to you by your DHL representative at the time of order placement. These numbers can be provided once at the invoice header level, or, on all lines of the invoice.

  • DHL Cost Centre Numbers: In some specific cases, a DHL Cost Centre Number might be required instead of a DHL PO Number.

Further to this, it is important to note that there are some “standard fields” on typical invoices that DHL does not receive from the Tradeshift platform (not visible in the web interface, and simply ignored in the case of EDI files); they are:
  • Invoice due date: invoices will always be paid based on the previously agreed terms and conditions, as stipulated in your supplier agreement, and therefore are not necessary within the individual invoice.

  • Payment details: invoices will always be paid, based on the payment details that your customer has registered within its financial system. If you need these changed, then you should contact your customer directly.

Should someone else be reading this?

If you are receiving electronic invoicing activation emails from Tradeshift, but wish to direct these emails to someone else in your organization, please fill out and submit the form below:

Important note!

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